---
title: Admissions+ Navigation
description: This guide will help you use the different functions available on the dashboard
---

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1. [Applicaa Knowledge Base](https://helpdesk.applicaa.com/?hsLang=en)
2. [Course 1 - First Impressions](https://helpdesk.applicaa.com/course-1-first-impressions?hsLang=en)
3. [Main dashboard](https://helpdesk.applicaa.com/course-1-first-impressions?hsLang=en#main-dashboard)

# Admissions+ Navigation

## This guide will help you use the different functions available on the dashboard

**Lefthand side menu bar**

On the dashboard, there is a menu bar on the left which has different functions![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-24-2024-02-28-11-3668-PM.png?width=688&height=328&name=image-png-Oct-24-2024-02-28-11-3668-PM.png)

*Starting from the top to bottom*

**A+ Icon** - Selecting this button will consistently redirect you back to the dashboard

**Parents & Enquiries** - This section gives you access to the parents and enquiries table, allowing you to view their information and manage them.

Orphaned parents are those who are not linked to any student.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-07-53-14-8280-AM.png?width=170&height=121&name=image-png-Oct-25-2024-07-53-14-8280-AM.png)

**Communication and Events** - In this section, you can manage your email templates, schedule meetings, and create events.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-08-04-16-7678-AM.png?width=170&height=108&name=image-png-Oct-25-2024-08-04-16-7678-AM.png)

**Registered students** - This section provides an overview of the various statuses of students. By clicking on a specific status, you will be directed to a student table that presents a list of students filtered according to your selection.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-08-11-01-2361-AM.png?width=150&height=190&name=image-png-Oct-25-2024-08-11-01-2361-AM.png)

**Enrolment** - This section is mainly intended for sixth form usage. If you would like to use this area, please contact your Customer Success Manager (CSM), as it needs additional configurations such as adding subjects or courses and setting up the enrollment form.![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-08-14-01-7015-AM.png?width=150&height=309&name=image-png-Oct-25-2024-08-14-01-7015-AM.png)

**Data tab** - This section enables you to import, export, and upload files.![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-08-15-01-2302-AM.png?width=170&height=125&name=image-png-Oct-25-2024-08-15-01-2302-AM.png)

**Manage Users -** In this section, you can manually add users, including parents, enquiries, staff, and students. Additionally, you can effectively manage duplicate entries within the platform.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-08-19-10-3154-AM.png?width=145&height=174&name=image-png-Oct-25-2024-08-19-10-3154-AM.png)

**Product Essentials -** Displays the system updates and announcements for the platform.![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-08-21-33-9885-AM.png?width=150&height=154&name=image-png-Oct-25-2024-08-21-33-9885-AM.png)

 

**Dashboard menu - Overview, Reports etc.**

**![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-18-2024-02-38-35-9173-PM.png?width=688&height=56&name=image-png-Oct-18-2024-02-38-35-9173-PM.png)**

**Dashboard top menu buttons & Icons:**

**Multiple form dropdown** - The other forms can be accessed by selecting them from the dropdown menu.

**Knowledge base** - This will show you guides for different areas of the platform.

**Search bar** - Quickly search for students and parents on the platform. The results will also include information available in other forms

**Referral** - You can receive an Amazon voucher based on the number of schools you refer to use Applicaa.

**Admissions network** - under maintenance

**Chat with us** - Chatbot AI assistant using the Applicaa knowledge base

**Feature request** - You can request any features you'd like to see implemented to help improve A+.

**Notification bell** - This will show you all the notifications from the different forms on your platform.

**Avatar Icon** - You can change your user password here, log out, and enable the [daily email digest.](https://helpdesk.applicaa.com/daily-email-digest-settings?hsLang=en)

**Overview tab** - This section provides a comprehensive summary of your dashboard's key metrics and activities.

**Reports** - You can create reports using the platform's data by generating charts or graphs. Please see this[guide](https://helpdesk.applicaa.com/reports-dashboard-1?hsLang=en).

**Recent Activities** - This will show you and keep track of user activity on the platform

**Application groups** - you can create an[application group](https://helpdesk.applicaa.com/how-to?hsLang=en) to help you group students

**Offers** - it shows you the offers list you created where you can add your students 

**Subject summary** -provides a concise overview of the subjects that are currently available

**Timetables** - This section allows you to set up and manage your subjects along with class schedules effectively.

**Tasks** - Staff users can utilize this feature as a task management tool to keep track of their responsibilities on the platform.

**Calendar** - Easily navigate to the calendar to view all the events scheduled on your platform.

**All activities** - displays all activities occurring within the various forms on your platform

 

**Settings**

In the bottom left corner, you can access the settings to configure the different areas of the platform.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-18-2024-02-54-37-6442-PM.png?width=170&height=395&name=image-png-Oct-18-2024-02-54-37-6442-PM.png)

 

**Dashboard tiles** 

Dashboard tiles give you quick access to a student table that is filtered based on the criteria you set. Please see this [guide](https://helpdesk.applicaa.com/how-to-add-dashboard-card-in-admissions?hsLang=en) for adding dashboard tiles. 

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-25-2024-08-47-05-2876-AM.png?width=688&height=120&name=image-png-Oct-25-2024-08-47-05-2876-AM.png)

 

**Student table** 

From the dashboard, there are two ways to access a student table, either from the registered student's tab or a dashboard tile available![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-23-2024-10-14-45-6118-AM.png?width=688&height=304&name=image-png-Oct-23-2024-10-14-45-6118-AM.png)

On the student table, you can select the students individually or in bulk by using the checkbox. Action buttons will also then appear on top.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-18-2024-02-09-43-3087-PM.png?width=688&height=219&name=image-png-Oct-18-2024-02-09-43-3087-PM.png)

**Action buttons**

**Change application status -** changing the application status of the student manually 

**Offer, Offer list -** You can create and approve an offer here, and add students to an offer list.

**Change Enrolment status** - change their status in enrolment manually

**Change Internal Status** - gives you the option to move students to Internal or External status

**Change Phase status** - change the status within a phase of the application form, such as marking it as pending or approved.

**Add to group** - adding students to an application group 

**Remove from group** - removing students from a group they are in

**Communications** - this will give you options to send an email, a notification, an SMS, a Reference request and a welcome email.

**Reset password -** this will let you change their password and also notify them by sending an email which contains the login details so they can log in to the platform

**Change colour** - The selected colour will visually differentiate rows of students for better organization.

**Bulk update** - This action allows you to update the responses to questions in the form for multiple entries at once

**Add to meeting** - adding students to a meeting created  

**Export to PDF** - you can create a template and select which steps in the application form you want to export the data from

**Confirm Account** - This feature allows you to verify the user's account on their behalf, enabling them to access the platform

**Step status** - this will show you a report of the student's progress in the application and you will be able to export the data as an Excel or CSV file

**Export** - this allows you to export the student table data as a CSV file or an Excel file

 

**Student Profile**

You can access the student profile by searching the name of the student at the search bar on top or from a student table by clicking on the first or last name of the student.

**![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-18-2024-02-19-34-3919-PM.png?width=688&height=327&name=image-png-Oct-18-2024-02-19-34-3919-PM.png)**

 

**Parent table**

Go to the *parent & Enquiries* tab and select parents, this will then bring you to the parent table where you can view and manage them. You can select the parents individually or in bulk by using the checkbox on the table. Action buttons will then appear once the checkbox is ticked. ![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-23-2024-10-25-07-0408-AM.png?width=688&height=244&name=image-png-Oct-23-2024-10-25-07-0408-AM.png)

**Welcome email** - you will be sending a welcome email to parents when you have manually added them to the system

**Send email** - this will prompt the email processor and let you choose an email template or write a new message and from other you can send an email.

**Send SMS** - you need to register and have an account on esendex to use this function

**Reset password** - you can do this on behalf of the parent and will let you send an email to them containing the login credentials

**Change colour** - The selected colour will visually differentiate rows of parents for better organization.

**Export** - you can select the parents individually or in bulk and export the data on the table as an Excel file or a CSV file. 

**Filter** - You can select and implement filters that will be applied to the parent table according to your specified criteria.

**View -** You can create a new table view where you can select the fields and add the columns you want to be on the table.

 

**Parent Profile**

On the parent table, click on either the first or last name highlighted in blue. A new tab will then open, and you will be brought to the parent profile as an admin user. 

Another way to look for a parent is by using the search bar at the top

**![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-18-2024-02-25-18-7986-PM.png?width=688&height=245&name=image-png-Oct-18-2024-02-25-18-7986-PM.png)**

In the parent profile, You can see their details and there is an actions area where you have different options:

**Send Email, Send SMS**

 **Impersonate -** view the parent profile as the parent 

**Add student -** manually add a student that will be linked to the parent

**Add enquiry -** manually add an enquiry from the parent profile

**Print -** print the details of the parent on their profile

**Reset password -** resetting the password on their behalf, an email will be sent to them with the login credentials

**Confirm this Account -** when manually adding a parent, confirming the account will verify through an email 

**Communication log -** you can monitor and review all communications conducted with the parent

**Delete** - this will delete the parent profile from the system

 

**Enquiry Table**

To go to the enquiries table, click on the parents and enquiries tab and select enquiries, this will then bring you to the table where you can view and manage your enquiries on the platform. You can select the enquiries by using the checkbox on the table. Action buttons will then appear on top.  ![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Oct-21-2024-10-14-48-2329-AM.png?width=688&height=174&name=image-png-Oct-21-2024-10-14-48-2329-AM.png)

You can manage your enquiries by:

**Creating an Enquiry Group** 

**Colour Coding** - you can apply colours which will apply to the enquiry row. This is also for  organizational purposes 

**Send Email** - this will prompt the email processor and let you choose an email template or write a new message and from other you can send an email.

Export Summary PDF - You have the option to export the enquiries table as a PDF file. Simply select the specific enquiries you wish to include in the export, and the data will be extracted accordingly.

 

**Restricting Enquiries**

Editing your enquiry form

To change the settings on your enquiry form and restrict enquiries, On your dashboard, Go to ***Settings*** and select ***Application Form.***

***![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-07-35-9961-PM.png?width=241&height=479&name=image-png-Sep-13-2024-01-07-35-9961-PM.png)***

In the Account Creation phase, go to step 1: Enquiry by clicking on the word itself or the cog button on the right. 

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-08-57-1138-PM.png?width=688&height=146&name=image-png-Sep-13-2024-01-08-57-1138-PM.png)

In this step, go to the ***“other settings”*** section by selecting it from the left-hand side menu or by scrolling down.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-08-22-3703-PM.png?width=688&height=321&name=image-png-Sep-13-2024-01-08-22-3703-PM.png)

In this part of the section, this is where you can find the setting ***“Enquiries Need To Be Approved Before Starting An Application”***

- This setting can be toggled on or off.
- When using this setting, Select the year groups for which you want to approve enquiries. Any omitted year groups will not require approval.
- Turning the setting off will allow your enquiries to start their application immediately upon logging in.

- By turning this setting on, once the parents create an account, an enquiry will be submitted. When they log into their profile, the option to start an application for the student will be locked until you approve them to proceed.

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-10-06-7658-PM.png?width=688&height=275&name=image-png-Sep-13-2024-01-10-06-7658-PM.png)

A note will then be displayed below saying *“Thank you for completing your enquiry form, we will be in touch with further information regarding the next stage of the process soon.”*

***Changing the Enquiry status***

There are different ways to change the enquiry status of your applicants.

The First option is fromthe ***parent profile***, scrolling down and looking for the enquiry created on the right-hand side. From there you can change the enquiry status to *“pending” or “approved”*

*![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-10-58-5267-PM.png?width=688&height=399&name=image-png-Sep-13-2024-01-10-58-5267-PM.png)*

Another way to change the enquiry status is from the ***Enquiries table.***

*Navigate to the **Parents & Enquiries** on the left-hand side menu bar and select enquiries, this will bring you to the enquiries table.*

![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-12-06-0107-PM.png?width=403&height=365&name=image-png-Sep-13-2024-01-12-06-0107-PM.png)

In this table, You can change the enquiry status individually or in bulk.

Select the enquiry by ticking on the checkbox, once selected, The action buttons will then be displayed on top. Click on *Change enquiry status* and set it to *“pending” or “approved”.*

*![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-12-21-2830-PM.png?width=688&height=247&name=image-png-Sep-13-2024-01-12-21-2830-PM.png)*

*Once you have updated the enquiry status and approved them, only then the parent will be able to start their application.*

*![](https://helpdesk.applicaa.com/hs-fs/hubfs/image-png-Sep-13-2024-01-12-54-2313-PM.png?width=688&height=268&name=image-png-Sep-13-2024-01-12-54-2313-PM.png)*

*A note will also be displayedsaying **“Available form: (year on entry)”***

**You will need to notify the parents that they can now start an application form, by either calling them to advise or emailing them.**  

- [Course 1 - First Impressions](https://helpdesk.applicaa.com/course-1-first-impressions?hsLang=en#main-content)

    - [Landing Page](https://helpdesk.applicaa.com/course-1-first-impressions?hsLang=en#landing-page)
    - [Main dashboard](https://helpdesk.applicaa.com/course-1-first-impressions?hsLang=en#main-dashboard)
    - [Homepages](https://helpdesk.applicaa.com/course-1-first-impressions?hsLang=en#homepages)
    - [Reporting on Admissions+](https://helpdesk.applicaa.com/course-1-first-impressions?hsLang=en#reporting-on-admissions)
- [Course 2 - Profiles](https://helpdesk.applicaa.com/course-2-profiles?hsLang=en#main-content)

    - [Student Profile](https://helpdesk.applicaa.com/course-2-profiles?hsLang=en#student-profile)
    - [Parent Profile (Not for Yr 12)](https://helpdesk.applicaa.com/course-2-profiles?hsLang=en#parent-profile-not-for-yr-12)
    - [Application statuses](https://helpdesk.applicaa.com/course-2-profiles?hsLang=en#application-statuses)
    - [Manage users](https://helpdesk.applicaa.com/course-2-profiles?hsLang=en#manage-users)
    - [Staff users & permissions](https://helpdesk.applicaa.com/course-2-profiles?hsLang=en#staff-users-permissions)
- [Sixth Form Only](https://helpdesk.applicaa.com/sixth-form-only?hsLang=en#main-content)

    - [Subject Options](https://helpdesk.applicaa.com/sixth-form-only?hsLang=en#subject-options)
    - [References](https://helpdesk.applicaa.com/sixth-form-only?hsLang=en#references)
    - [Courses Step](https://helpdesk.applicaa.com/sixth-form-only?hsLang=en#courses-step)
    - [Form Groups](https://helpdesk.applicaa.com/sixth-form-only?hsLang=en#form-groups)
    - [Account Creation](https://helpdesk.applicaa.com/sixth-form-only?hsLang=en#account-creation)
- [Course 3 - Application process in detail](https://helpdesk.applicaa.com/course-3-application-process-in-detail?hsLang=en#main-content)

    - [Application form customisation](https://helpdesk.applicaa.com/course-3-application-process-in-detail?hsLang=en#application-form-customisation)
    - [Application phases & settings (the journey)](https://helpdesk.applicaa.com/course-3-application-process-in-detail?hsLang=en#application-phases-settings-the-journey)
- [Course 4 - Communications & Events](https://helpdesk.applicaa.com/course-4-communications-events?hsLang=en#main-content)

    - [Communications](https://helpdesk.applicaa.com/course-4-communications-events?hsLang=en#communications)
    - [Event Creation & Settings](https://helpdesk.applicaa.com/course-4-communications-events?hsLang=en#event-creation-settings)
    - [Manage registrations](https://helpdesk.applicaa.com/course-4-communications-events?hsLang=en#manage-registrations)
- [Course 5 - Checks, Troubleshooting & Go-Live!](https://helpdesk.applicaa.com/course-5-checks-troubleshooting-go-live?hsLang=en#main-content)

    - [Nursery, Primary & Secondary Only](https://helpdesk.applicaa.com/course-5-checks-troubleshooting-go-live?hsLang=en#nursery-primary-secondary-only)
    - [Troubleshooting](https://helpdesk.applicaa.com/course-5-checks-troubleshooting-go-live?hsLang=en#troubleshooting)
    - [New Cycle](https://helpdesk.applicaa.com/course-5-checks-troubleshooting-go-live?hsLang=en#new-cycle)
- [Course 6 - Timetable & Options (Yr 9 & 12)](https://helpdesk.applicaa.com/course-6-timetable-options-yr-9-12?hsLang=en#main-content)

    - [Timetable Overview](https://helpdesk.applicaa.com/course-6-timetable-options-yr-9-12?hsLang=en#timetable-overview)
    - [Options step by step & settings](https://helpdesk.applicaa.com/course-6-timetable-options-yr-9-12?hsLang=en#options-step-by-step-settings)
    - [Clashes & Optimisation](https://helpdesk.applicaa.com/course-6-timetable-options-yr-9-12?hsLang=en#clashes-optimisation)
- [Course 7 - Meetings & Offers](https://helpdesk.applicaa.com/course-7-meetings-offers?hsLang=en#main-content)

    - [Setting up meetings](https://helpdesk.applicaa.com/course-7-meetings-offers?hsLang=en#setting-up-meetings)
    - [Adding students (or parents)](https://helpdesk.applicaa.com/course-7-meetings-offers?hsLang=en#adding-students-or-parents)
    - [Sending Invitations](https://helpdesk.applicaa.com/course-7-meetings-offers?hsLang=en#sending-invitations)
    - [Conducting & Managing Meetings](https://helpdesk.applicaa.com/course-7-meetings-offers?hsLang=en#conducting-managing-meetings)
    - [Offer phase settings](https://helpdesk.applicaa.com/course-7-meetings-offers?hsLang=en#offer-phase-settings)
    - [Making & managing offers](https://helpdesk.applicaa.com/course-7-meetings-offers?hsLang=en#making-managing-offers)
- [Course 8 - Transition Features & Taster Days](https://helpdesk.applicaa.com/course-8-transition-features-taster-days?hsLang=en#main-content)

    - [Transition Tool](https://helpdesk.applicaa.com/course-8-transition-features-taster-days?hsLang=en#transition-tool)
    - [Sorting Hat](https://helpdesk.applicaa.com/course-8-transition-features-taster-days?hsLang=en#sorting-hat)
    - [Taster Days](https://helpdesk.applicaa.com/course-8-transition-features-taster-days?hsLang=en#taster-days)
- [Course 9 - Sixth Form Enrolment](https://helpdesk.applicaa.com/course-9-sixth-form-enrolment?hsLang=en#main-content)

    - [Preparing your system for enrolment day](https://helpdesk.applicaa.com/course-9-sixth-form-enrolment?hsLang=en#preparing-your-system-for-enrolment-day)
    - [Enrolment final checks & troubleshooting](https://helpdesk.applicaa.com/course-9-sixth-form-enrolment?hsLang=en#enrolment-final-checks-troubleshooting)
    - [Enrolment process overview](https://helpdesk.applicaa.com/course-9-sixth-form-enrolment?hsLang=en#enrolment-process-overview)
    - [Post-Enrolment Tools](https://helpdesk.applicaa.com/course-9-sixth-form-enrolment?hsLang=en#post-enrolment-tools)
- [Data & Integrations (IT & Data Managers)](https://helpdesk.applicaa.com/data-integrations-it-data-managers?hsLang=en#main-content)

    - [Connect to your MIS](https://helpdesk.applicaa.com/data-integrations-it-data-managers?hsLang=en#connect-to-your-mis)
    - [Transferring data to and from your MIS](https://helpdesk.applicaa.com/data-integrations-it-data-managers?hsLang=en#transferring-data-to-and-from-your-mis)
    - [Properties & useful info](https://helpdesk.applicaa.com/data-integrations-it-data-managers?hsLang=en#properties-useful-info)
    - [Insights Area](https://helpdesk.applicaa.com/data-integrations-it-data-managers?hsLang=en#insights-area)
    - [Data Compliance](https://helpdesk.applicaa.com/data-integrations-it-data-managers?hsLang=en#data-compliance)
    - [Your AI Assistant](https://helpdesk.applicaa.com/data-integrations-it-data-managers?hsLang=en#your-ai-assistant)
- [Bursary16+](https://helpdesk.applicaa.com/bursary16?hsLang=en)
- [Customer training timetable & in depth guides.](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#main-content)

    - [Customer Training Schedule](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#customer-training-schedule)
    - [Nursery & SIF](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#nursery-sif)
    - [Reception, Year 7, Middle School, In Year](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#reception-year-7-middle-school-in-year)
    - [Sixth Form](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#sixth-form)
    - [Exams+](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#exams)
    - [Data+](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#data)
    - [MAT Dashboard](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#mat-dashboard)
    - [Miscellaneous](https://helpdesk.applicaa.com/customer-training-timetable-in-depth-guides?hsLang=en#miscellaneous)
- [Subscriptions and Upgrading](https://helpdesk.applicaa.com/subscriptions-and-upgrading?hsLang=en#main-content)

    - [Billing, T&Cs, 1:1 CSM Service](https://helpdesk.applicaa.com/subscriptions-and-upgrading?hsLang=en#billing-tcs-11-csm-service)
    - [Find out more about our products](https://helpdesk.applicaa.com/subscriptions-and-upgrading?hsLang=en#find-out-more-about-our-products)
- [Applicaa Futures](https://helpdesk.applicaa.com/applicaa-futures?hsLang=en#main-content)

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