What if? A visual guide to enrolment options.

What if...we don't want students to be able to change their course selections on their enrolment form? 

You can turn the courses step off in your enrolment form (for internals, externals or both). The student would bypass the courses step, and the courses they originally applied for, and/or the courses you offered to them, would show in the Ready To Enrol area - no Enrolment Form Subjects would be listed. 

This is how the enrolment form could look for the student. 

What if...we don't want internal students to be able to edit their achieved grades? 

If you are importing the achieved grades for your internal students (and we would recommend this if possible), you probably don't want them being able to tamper with them. 

Turn off the Education step for internals. You can do this in settings > application form, or in step 3: Student Process on your Enrolment Navigator. 

What if...we turn on "Would you like to prevent applicants from choosing subjects for which they do not meet the entry requirements?" in the Enrolment Navigator? 

Applicants would then only be able to select courses (in the courses step of the enrolment form) that they have met the entry requirements for. You need to have set up specific requirements via settings > subject options > specific requirements in order for the system to know what restrictions to enforce. 

You can turn this on for internals, externals, or both, in Step 4: Grade Requirements within the Enrolment Navigator:

Applicants would see which courses they are eligible to choose, and if there is a course that is greyed out they can hover over it to see why they are being prevented from selecting it: 

What if...we turn on enrolment restrictions for teachers in the Enrolment Navigator? 

This would enable colour-coding within your system. This only works if the "restrict student" option above is set to no. Staff would see the subjects students have chosen on their enrolment form, and the students would be colour-coded red, amber or green based on whether or not they have met the specific requirements. 

For this setting to work, students need to have free choice of subjects within their enrolment form, unrestricted by entry requirements. If you restrict students by entry requirements, they can only choose things for which they are eligible, thus all students would show as green in Details to be Checked and the colour-coding is then redundant. 

What if...we set up enrolment red flag settings in the Enrolment Navigator? 

Red flag settings do not prevent an applicant from proceeding with their enrolment; they are there as a visual prompt for you to see any applicant who has not met one of your general or specific entry requirements - often, schools use this to show students who have not achieved grade 4 in their English Language and Maths qualifications. 

You will see a red flag next to any student who does not fulfil the criteria you have set. 

What if...we "enable confirm buttons" in the enrolment settings area? 

This will add "confirm" buttons onto a student's profile, and you can use these if you like to keep track of whose data you have checked as part of your enrolment process. 

What if...we "enable caps on class sizes" in the Enrolment Navigator? 

This would enforce a cap on the number of places in a class, based on the settings you have added for each class (either via the Timetable area or Subject Options area of your system). Only use this option once you have added a maximum number for each class (the feature will not work otherwise). 

Once the cap has been met, you will see the available places are shown in red on the Ready to Enrol area: 

If you try to enrol anyone else into that class, you will see this message, and you can either increase the cap size, or add the student to the waiting list for that class: 

If more students try to enrol onto a class once it is full, they will not be prevented from doing so. You will have the final say on whether or not you can change your parameters and enrol them into the full class. The alternative would be to add them to "enrolment waiting" so you can make a decision later on and move onto the next student for now.