To ensure internal applicants are tagged with their MIS numbers and prevent duplicates being created, we recommend importing your internal Year 11 students into A+ from your MIS
The process differs depending whether your MIS is SIMS or cloud-based; this guide will cover both routes.
Moving internal students into Admissions+ from SIMS
- Load the Admissions+ SIMS App and select “Export Applications”.
- Select the correct application form (your Year 12 application form, for example) to ensure this is where the students are exported to.
*Note: if the form is not showing in the list, you will need to log into your Admissions+ system and ensure the toggle switch is turned on for that form in your forms area. - Choose “existing enrolled students” when prompted, and then filter to select the correct year group from the list of all on-roll students.
- Click “select all” to choose all of the students who appear in your filtered list.
- Choose which fields of data to export from SIMS; you can "select all", or choose which fields of data to export, as shown here:
- You will then be asked whether you would like to be able to email the parents/contacts of each student - we suggest choosing “yes” and then selecting to import the data for Priority 1 and/or contacts with Parental Responsibility. This will enable you to CC parents into emails you send to the students from your A+ system.
- You will then be asked whether you want the contacts to have login credentials so that they can login to the system, as well as choosing which contacts to enable this for.
- Usually, for Year 12 most schools liaise with students rather than parents, so you would probably choose "no" for this question in most cases.
- Finally, you will be prompted to complete the export and the data for your students will show in the Data > Import area of your Admissions+ system.
Moving internal students into Admissions+ from ALL OTHER MIS
- Navigate to Data > Import > Start an Import.
- Give your import a name and select “users”, then “next”.
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Select “New Users” and “next”, then “Students” and “next”.
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Select the name of your MIS and then click “next”.
- You will see a Mapping step which shows you which data will be imported; scroll to the bottom and click "next".
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Filter by Year and select the correct year group from the dropdown menu, then click “select all” to choose all of the students within that year group.
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Click “next” to complete the import, and the students will then be visible in your Imports area.
What to do once the internal students are imported
Once your internal students have been imported into Admissions+, you can send them their welcome emails so they are able to log in and complete the application form.
In your Imports area, you can click on the report icon to view the list of imported students; here you can edit, preview and send the welcome email.
Internal students should therefore not self-register on your system - they should log in as registered users, with the credentials sent to them by you in their welcome email.
You can prevent internal students from self-registering by navigating to settings > application form > student registration.
Turn on the setting "prevent internal students from registering" and this will display an error to them if they try and create a new account, which will prompt them to log in as a registered user instead.
