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First Media Integration Guide

This guide will show you how to integrate applications from First Media group and its various local names such as Kent Choices, Sheffield Progress, eProspectus etc

Setting up - integration


1. Go to Settings > School Settings > Integration
2. Enter details in space shown below
3. Add our IP address to your whitelist (please ask for IP Address from Applicaa support)

 

Setting up - Continued (this only needs to be done once)


1. Go to Data > First Media Applications
2. Ignore Application Status (covered later)
3. Select primary email address (normally personal email address)
4. Map Student fields from First Media to Admissions+
    a. Many fields are fixed in their mapping and cannot be changed eg Forename, Surname
    b. Other fields can be mapped as required. Only fields that are used need to be mapped
    c. Contact and Reference fields are all automatically mapped and cannot be changed.

Note: you can view the default list of properties for mapping at the bottom of this article. 

Importing student data 

Note that the menu shows how many applications are available to import (ones that have ‘Sent’ status). This is updated hourly.


1. Navigate to Data > First Media Applications
2. Select the application statuses to import (normally Sent)
3. The mapping can be changed but normally this can be left from the previous use
4. Scroll to the bottom and click Next
5. The students that are available are listed
6. You can select all or filter for ones that you want to import - options are shown below


7. Once the students are selected scroll to the bottom of the list and click Next
8. Please note that this will start the import process

Imported student data summary


1. Once the selected students are imported you will have the option to download a summary
2. The list of students can be exported
3. The status of the student on First Media will be updated to Acknowledged

 

Access the profile of a student to view their First Media Application Status



Default mapping for FirstMedia properties

First Media Admissions+ Property
   Id first_media_student_id
   LearnerId first_media_learner_id
   UPN  unique_pupil_number
   ULN  unique_learner_number
   Status  first_media_status
   Forename  first_name
   Surname  last_name
   PreferredFirstName  preferred_forename
   PreferredLastName  preferred_surname
   DateOfBirth  birthday
   YearGroup  applied_year_group
   CurrentSchool  current_school
   LegalGender gender
   HomePhoneNumber  phone_home
   PersonalPhoneNumber  phone_mobile
   SchoolEmailAddress  email
   AddressLine1  address1
   AddressLine2  address2
   Town  post_town
   County  county
   Nationality  nationality
   Postcode  postcode
   Country  country
   UKThreeYears  resident_uk_last_3yrs
   UKEntryDate  date_of_arrival
   EnglishFirstLanguage  first_language
   FirstLanguageIfDifferent  first_language
   LLDDHealthProblems  have_disability
   LLDDHealthProblemsMore  disability
   Ethnicity  ethnicity
   ReligionBelief  religion
   AcademicYear  expected_year_of_entry


Other properties that can be selected can be manually mapped during the import process.