Exporting Tutor Group allocations from the Sorting Hat into Arbor

This guide will tell you how you can export your Tutor Groups from the Sorting Hat into Arbor

Once you're happy with the tutor group allocations in the Sorting Hat, here’s how you can export them into Arbor:

At the top of the screen where you see the tutor group allocations, click the button labelled: “Transfer to MIS”.

You will be presented with a screen where you can then ‘map’ the tutor groups in Arbor with the tutor groups in the Sorting Hat.

You will probably want to use the ‘filter by academic year’ drop-down to only see the tutor groups for the next academic year unless you are adding students into the groups for the current year.

Normally you will want the “start date” and “end date” of a student’s membership in a tutor group to match the dates already set in the tutor group. If so, leave the ‘start date’ and ‘end date’ fields blank here.  

If however you want to use a different set of dates, you have the option of filling in these fields and A+ will insert a different set of dates when adding the students from the Sorting Hat into Arbor.

On the next screen, you will see a ‘confirmation screen’ which will allow you to double-check that the groups you have selected in A+ will correctly ‘map’ onto the groups you intended in Arbor. Note that at this point, the names of the students it is about to export are shown in the column on the right, to allow you to see more clearly what is about to be exported.   When you are happy with this, click ‘next’.

Finally, you will see a report which will summarise what has happened during the export process. If there are any errors or issues, they will appear here in red text.

Please contact our Support Team if you need further help with any of these.