This article will explain your options when choosing which applications or enquiries will sync to SIMS.
Enquiries
Active enquiries will automatically be in the sync and appear in SIMS when the sync runs during the day, this will usually be from 6.00am to midnight every 2 hours e.g. if the enquiry is made at 9.00am it will be synced to SIMS when the next syncs runs at 10.00am.
Incomplete applications
New Pre-Admission students with the Incomplete application status will not appear in the sync until they have submitted their application. We do not sync incomplete applications.
Completed applications
Once a Pre-Admission student application has been submitted the status will update to be Completed, the application will then be in the sync and the SIMS status will be Applied.
'Awaiting Reference'
Submitted applications with 'Awaiting Reference' status will put the application in the sync and the SIMS Status will be Applied, they are similar to completed applications except the referee has not yet submitted their reference request form. Once they do so the application status will update to Completed.
Declined or Withdrawn
Applications can be declined or withdrawn at anytime, when an application status is updated to Declined the SIMS Status will change to Rejected when it syncs.
Changing the application status to Withdrawn will put the application in the sync and the SIMS Status will be Withdrawal.
'Deadline Missed' or 'Waiting List'
Applications can be changed to 'deadline missed' or 'waiting list' at anytime but typically this might happen once the application has been submitted, when an application status is updated to 'Deadline Missed' the SIMS Status will change to 'Deadline Missed' when it syncs.
Changing the application status to 'Waiting List' will put the application in the sync and the SIMS Status will be 'Waiting List'.
Making an offer
Making an offer to a student will update the offer status to 'Offer Made', this will then trigger the application to appear in the sync. The SIMS Status will be updated to Offered when it syncs. The offer status is different from the application status.
Accepted or Declined
The offer status will update to Accepted should the student accept their offer or Declined if the student declines their offer. The SIMS Status will update to Accepted when the application syncs or update to Withdrawal if the offer is declined. If the application status is also updated to Declined the SIMS Status will update to be Declined.
Withdrawing an offer
Withdrawing an offer to a student will update the offer status to 'Offer Withdrawn' in Admissions+, the application will then appear in the sync and the SIMS Status will revert back to be Applied.
Admitted application status
Once a student is on-roll their SIMS status will update to Admitted and also update to Admitted in Admissions+ then their application will not appear in the sync again as they are no longer a Pre-Admission student. Changing the Admitted status to another status will not put the application back in the sync again.